SECOND MEETING OF DOWN COASTAL ROWING – ARDGLASS TEAM STEERING GROUP

CALLING ALL ARDGLASS TEAM MEMBERS ! – NEXT MEETING FRIDAY 5pm at ‘Everyones Club drop-in centre’ Bath Street Ardglass

I undertook to get a numbers cleared up after our initial meeting and the report back is as follows;

1. Down Rowing will have central constitution that all members will be part of. We will need to review the draft central constitution & in so doing take names.

2. Down Coastal Rowing are arranging insurance and bank accounts

3. Tools – I have have been told that any normal DIYer will have the tools needed.

4. Centrally organised ‘kick off meeting’ for all members will be on Monday 10th again in Down Arts Centre at 7pm 

Also the boat kits are now all in Portaferry but some extra timbers will be needed. The timbers for keel stem & gunwhales will now be funded from SLLP but advises that strengthening wood to brace the building jig as well as consumables protective clothing gloves masks hand cleaner etc etc will have to be funded locally – I am guessing guess at a manageable £250 but it might be no more than £500 local. I assume we have to add the cost of the oars to that.

ARDGLASS TEAM BOAT BUILDING LOCATION OPTIONS: REPORT FROM LEONARD

Choices:

1. Harbour Building
2. ADA Building
3. Milligan’s Fish Processing Unit

All buildings were capable of being made good for the purpose of making the Skiffs however there were varying amounts of work required to make them ready for use along with tenancy issues.

THE HARBOUR BUILDING:

The shell and structure of the building was in good order.  The area identified as suitable for building the boat was an actual ‘Cold Room’ used for fish processing.  The room had no electric fitted but if connected to an electric supply could be temperature controlled and ventilation supplied.  Similarly light and power points would be needed.

Currently there is no water or toilet facilities, no direct ventilation or natural light.  If working inside the main doors would need to be left open.

The building is currently unusable because of the lack of facilities, services and ventilation.  Mr Mulhall stated that he could get someone to put the services and facilities in place.

Currently the building is not accessible as there is no tenancy agreement.  Mr Mulhall said he felt it was possible to obtain an agreement.  Mr Mulhall’s organisation ‘Street Safe’ is a charitable organisation and so can get the premises rates free.

ADA BUILDING:

The ADA building is structurally sound and in good order.  An area identified as main floor of the former shop would be suitable for constructing the boat although it may possibly need segregated from the rest of the building in some way during the construction period.  This will depend on the future use of the building.

All required facilities & services exist i.e. electric, water, toilets etc. (no disabled toilet).

The building is more or less ready with very little required to bring the building into use for constructing the Skiff.  The group would have access straight away and the only concern would be asking the current users (craft class) to move or vacate the building.

MILLIGAN’S FISH PROCESSING UNIT:

This building is modern and structurally sound.  However there is no water or toilet facilities.  It is currently used for the repair and storage of boats and material used in the fish processing business.

The location of the building and access are quite remote especially if it had to be used at night.

Mr Mulhall stated that he could get the water and toilet facilities put into the building.

Currently the building is not accessible as there is no tenancy agreement.  Mr Mulhall said he felt it was possible to obtain an agreement.  Mr Mulhall’s organisation ‘Street Safe’ is a charitable organisation and so can get the premises rates free.

J L Lawson

Project Co-ordinator

22^nd Feb. 2014

SUBSEQUENT GOOD NEWS ON LOCATION FROM A.D.A.;

Hendersons have been in contact with ADA offering the Cochrane old shop for a period of (9) nine months which can be followed by a further nine month if wished for.

Hendersons are emailing ADA with a blank agreement form for consideration at the next ADA meeting which I am told by Mary McCargo should be a formality. Terms will be a nominal rent (amount if anything, to cover admin costs)

ADA Charity exemption can be used to get rates exemption on the premises.  There are a number of benefits to this location as follows;

1. Next to public toilets

2. Next to Cafe

3. Next to Harbour, seaman’s mission etc etc

4. Loads of room

5. None of the complications of the other sites we looked at

see latest email from Leonard Lawson

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From: len_law@hotmail.com
To: imeldamcalea@live.co.uk; james@elliottspond.net; michael.mcglennon@wyg.com; ann_fee@hotmail.com; gillian.armstrong@strangfordlough.org
Subject: Constitution
Date: Mon, 3 Mar 2014 17:48:35 +0000

Hi All

Just to bring you up to-date with developments:

Meetings:

A draft constitution has be drawn-up, copy to follow.

SLLP are holding a meeting in the Arts Centre in Downpatrick on Friday the 7th March at 7pm for the proposed management team to consider the draft constitution and give you an update on, insurance, team funding and any issues that might arise.  As part of that committee can you please ensure that you or your representative from your team can attend.

This will be followed with the 1st General meeting of the Down Coastal Rowing Club on Monday 10th again in Down Arts Centre at 7pm for all existing team members.

 If there is any difficulty please come back to me.

Answers to some current questions:

Team Costs:

Money required to purchase equipment and materials over and above the items SLLP are supplying will have to be met by the Team.

Constitution: 

With the proposed constitution you will not need to hold a general meeting, elect a committee or open a bank account for your team you will only need to adopt the structure we have already suggested.  The most urgent thing if you have not already done so is the election of a Team Captain and a structure for your team.

Starting Work:

Before the Club is formally created, at the general meeting, and everyone joins your team can start work as  ‘volunteers’ for the Strangford Lough and Lecale Partnership.  As long as those names are lodged with Gillian beforehand as volunteers they will be covered by the SLLP insurance.  This is on condition that no powered hand tools or machinery powered from the mains is being used until a  electrical cert. has been obtained.

A lot of power tools nowadays are battery powered and so can be used safely without being plugged into the electrical system.

Leonard.

From: Cadogan Enright [mailto:cadogan@enright.ie]
Sent: 13 February 2014 15:41
To: jeremybryce792@btinternet.com; Gillian Armstrong
Cc: Mary McCargo; Jim down news masson Jim Masson
Subject: Coastal Rowing

Gillian

just to let you know that I chaired the inaugural meeting of the Ardglass Branch of your organisation last night in my capacities as being on the Strangford and Lecale Partnership and as a local councillor.

It was held in ADA’s premises in Bath street.

The meeting was well attended despite an appalling storm. There was lost of enthusiasm as well as a lot of boat-building and qualified operating experience to be had

there were 3 main queries

1. Were you to base branch constitutions on the sort of document handed out by Down or Ards Councils, we could each get a small start=up grant of £200 per branch

2. How will insurance be handled – it would be good if the main office so to speak could organise insurance for each of the properly constituted branches

3. Will the kits come with tools? or will we have to find or buy them?

I was not able to be there at 1 today as I was over with Caroline at the Launch in Portaferry

Cllr Cadogan Enright

07590462329